Occupancy
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      Report Overview: Daily Occupancy, Arrivals, and Departures

      Effectively manage campground operations with insights from the Daily Occupancy, Arrivals, and Departures Report.

      Daily Occupancy, Arrivals, and Departures Report Overview

      The Daily Occupancy, Arrivals, and Departures Report provides a comprehensive view of total occupancy percentage, arrivals, and departures over a specified date range. This dynamic report is designed to help you effectively manage campground operations and plan staffing needs.

      By offering insights into both historical performance and future bookings, the report allows you to adapt to changes as new reservations are made.

      • Calculation Details: The Total Occupancy Percent is calculated by dividing the number of occupied sites by the number of available sites. Unavailable sites, such as Admin Holds, are not included in the occupied sites number and are counted under the Unavailable Sites category. Site Types in the "Other" Category are also excluded from this report.

      Important Note: This is a managerial report, not a financial report. It should be used for operational planning rather than financial performance assessment. For financial analysis, please refer to ledger reports.

      Accessing the Report:

      1. Navigate to the Reporting page within your Admin Site.
      2. Search for Daily Occupancy, Arrivals, and Departures.
      3. Click Run Report.

      Daily Occupancy, Arrivals, and Departures

      Download Options:

      This report is available in a CSV format, offering flexibility in data manipulation and presentation. Once downloaded, this report can be uploaded into a spreadsheet software like Microsoft Excel, Google Sheets, etc.

      Common Report Uses:

      • Staff Preparation: Use the report to view the number of expected arrivals and departures by day, helping campground staff prepare accordingly. This allows for efficient planning of staffing levels based on site turnovers.

      • Occupancy Comparison: Compare occupancy percentages and the number of arrivals and departures for different date ranges to identify trends and optimize site availability.

      • Future Planning: Analyze future bookings to anticipate demand and make informed decisions about resource allocation and site management.

      • Identify Opportunities: Leverage both historical and future key performance indicators (KPIs) to uncover areas of opportunity.

        • Historical data provides insights into total park performance, helping operators identify opportunities to increase rates for the next year's revenue plan.

        • Future outlooks can reveal potential periods for promotional offers to drive bookings or chances to adjust rates if performance exceeds expectations. For example, adding a Dynamic Pricing rule for a specific period can automatically increase rates as additional bookings are made.

      Supplemental Resources:

      Most Common FAQ:

      Q: Why might the report's data change from one day to the next?

      This report is dynamic, meaning the data updates as new bookings are made or existing reservations are modified. It provides real-time insights into current and future occupancy, arrivals, and departures.

      Q: Can this report be used for financial reporting?

      No, this report is a managerial tool designed for operational insights. It should not be used for financial reporting. For financial performance analysis, please refer to ledger reports.

      Q: How can the report help with staffing decisions?

      By providing expected arrivals and departures by day, the report assists in planning staffing levels based on site turnover, ensuring efficient campground operation.

      Q: What does the Total Occupancy Percent represent?

      The Total Occupancy Percent is calculated by dividing the number of occupied sites by the number of available sites. Unavailable sites, like Admin Holds, are not factored into this calculation.

      Q: How can the report be used to identify areas of opportunity?

      Historical data provides insights into park performance, allowing operators to identify opportunities to adjust rates for future revenue plans. The future outlook helps pinpoint times for promotional offers or rate adjustments based on demand trends.