Report Overview: Pencil-In and Group Hold by Expiration Date

Discover how to efficiently manage and maximize your reservation holds to boost park operations and marketing efforts.

Pencil-In and Group Hold by Expiration Date Report Overview

The Pencil-In and Group Hold by Expiration Date report provides an in-depth view of all pencil-in and group reservation holds. Essential for parks aiming to manage reservations efficiently and follow up with potential guests, this report includes detailed information such as:

1. Park Information (ID, Name)
2. Hold Status & Expiration
3. Arrival / Departure Dates
4. Booking Date (Hold origin date)
5. Guest Contact Information
6. Site Information

This comprehensive snapshot of reservation activity helps parks streamline operations and enhance guest engagement.

Accessing the Report:

1. Navigate to the Reporting page within your Admin Site.
2. Search for Pencil-in and Group Hold by Expiration Date.
3. Select a From and To date range (date of the rate modification).
4. Click Run Report.

Download Options:

This report is available in a CSV format, offering flexibility in data manipulation and presentation. Once downloaded, this report can be uploaded into a spreadsheet software like Microsoft Excel, Google Sheets, etc.

Common Report Uses:

• Tracking Holds: Easily monitor all pencil-in and group holds, whether they are current, expired, or canceled before being claimed, ensuring you have a complete picture of reservation activity.

• Optimizing Operations: Utilize hold status and expiration data to manage site availability and plan for potential bookings effectively.

• Marketing Opportunities: Leverage guest contact information to send targeted communications and marketing offers, encouraging guests to continue their bookings.