Financial Mapping: Using the Accounting tab in Reports

Learn more using the Accounting tab within Campspot Reporting to view and edit financial accounts

Reporting: Accounting tab

This tool enables you to view or quickly update System Accounts and Site Type charge financial accounts.

Find this tool by navigating to Reporting then clicking on the Accounting Tab.

You will recall during the setup of your Site Types, you assigned a financial account to each Site Type in each of these accounts:

1. Main Financial Account
2. Main Discount Financial Account
3. Additional Person Fee Financial Account
4. Additional Person Fee Discount Financial Account
5. And each corresponding Deferred revenue accounts (Accrual Basis Accounting)

Consider these Site Type Financial Accounts your default accounts for site revenue: any site charges made to a reservation will fall into one of these accounts.

These accounts also define how revenue is reported on your performance reports.

As part of your reporting practices, you may want revenue to report differently (RV site revenue, Lodging Revenue, Monthly Revenue, etc.).

In order to do this, you will create custom Financial Accounts, then apply those to the appropriate Site Types, fees, rules, etc.

How does this tie into the Accounting tab?

New custom accounts need to be mapped to the appropriate setup within Campspot.

If the custom accounts apply to Site Type Revenue, the Accounting tab will allow you to quickly re-map Site Type financial accounts if they fall into one of the 4 categories (and deferred revenue accounts) mentioned previously.

Example:

Instead of all your Site Revenues falling into a single General Revenue account, you want to report by Site Category. For this example, you add the following custom accounts:

RV Site Revenue, Lodging Site Revenue, Tent Site Revenue, and Other Site Revenue.

The first thing you would want to do is map the default account within Unit Setup. This will re-map all Site Category revenue (rates, additional people fees, pricing packages, etc.) to the default account.

The Accounting tab in Reports will enable you to view and update financial accounts for packages individually if that is the desired outcome of your reporting.

Example:

You want to offer your guests a "Stay 4 night, Save 15%" package along with Weekly and Monthly RV extended stay rates. Let's look at these separately:

1. 1. Package using Package/Discounted/Promo Code Pricing:
      
      If you do not want to report this revenue separately from the General Revenue, no action is needed. Please note, all active packages will show on the Accounting tab.
   2. Extended Stay Rates using Package/Discounted/Promo Code Pricing:
      
      Unlike a package for one of your daily/short-term guests, you may want to report extended stay revenue separately.

As with the previous example, adding this rule into the system will add this "resource / invoice item" to each Site Type it applies on the Accounting Tab.

If you recall, the default accounts were set up in each Site Type. Using the Accounting tab, you can easily update the new entries where applicable.

Unique System Accounts

A few other system accounts that are a little more unique are listed below. All of these accounts can be tied to General Revenue, but separating them into these buckets makes reporting a little clearer. These accounts do have specific functions in Campspot: